Organisation groups enable system administrators to combine customers, divisions and departments into conceptual groups that simplify the process of managing users.
System administrators create organisation groups from within Iron Mountain Connect Records Management, and then assign users to the organisation group from within the Manage Users selection available on the Iron Mountain Connect homepage. System administrators can also create Organisation Group Administrators to manage the process of granting access to selected organisation groups. Organisation groups utilise the following roles:
- System Administrator/Client User Administrator (CUA):
- Create organisation groups
- Create organisation group administrators and standard users within an organisation group.
- Organisation Group Administrator (OGA):
- Manage standard users:
- Create standard users that belong to an organisation group that the OGA belongs to
- Search for and update existing users that belong to an organisation group that the OGA belongs to
- Grant standard users permissions that the OGA has access to
- View permissions for standard users that belong to an organisation group that the OGA belongs to
- Manage (create, activate/terminate, view, update, grant organisational access and clone)other OGAs:
- Both OGAs must have access to the same organisation groups
- The OGA with access to more organisation groups has control over the other OGA; OGAs with access to the same organisation groups have equal control over one another
- Grant other OGAs permissions that the OGA has access to
- Standard User.: View data and perform transactions for organisations that are part of the organisation group they are assigned to. After a user is assigned to an organisation group, he or she can view data and perform transactions for any of the organisations that are part of the organisation group.
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